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The Secretary, as a member of the Secretariat, shares in the planning and decision-making
of that body. The Secretary is the primary channel of written communications,
incoming and outgoing, is responsible for all correspondence, and has the duty of
documenting the activities of the Secretariat. The Secretary should record
and distribute the minutes and agenda, mailing or e-mailing them to each member
10 days prior to the next meeting. The Secretary should also provide a summary
of Secretariat meetings for The PRISM. The Secretary should keep the official,
up to date copy of documents of the guidelines and amendments, correspondence, minutes,
and agendas. In addition, the Secretary is responsible for historical record
keeping, including minutes, correspondence, past editions of The PRISM, and other
Cursillo documents. |